Kilmarnock College Freedom Of Information Publication Scheme

Table of Contents
1 INTRODUCTION
2 GENERAL INFORMATION
3 ACCESS TO INFORMATION
4 GOVERNANCE
5 FINANCIAL RESOURCES
6 CORPORATE PLANNING
7 PROCUREMENT
8 HUMAN RESOURCES
 9 PHYSICAL RESOURCES
10 HEALTH AND SAFETY
11 SUPPORT AND EQUALITY FOR DISABLED PEOPLE
12 STUDENT ADMINISTRATION AND SUPPORT
13 TEACHING QUALITY
14 INFORMATION SERVICES
15 EXTERNAL AND COMMUNITY RELATIONS
16 GOVERNMENT AND REGULATOR RELATIONS
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For more information on this
Publication Scheme please
contact us using the contact
detail below.

 

Secretary to the Board
Kilmarnock College
Holehouse Road
Kilmarnock
KA3 7AT

E-mail: foi@kilmarnock.ac.uk


Published in accordance with The Freedom of Information (Scotland) Act 2002

1 INTRODUCTION
1 Introduction This Publication Scheme has been compiled by Kilmarnock College of Further Education (“Kilmarnock College”) with regard to the public interest, in allowing public access to information relating to the provision of services by Further Education Institutions (FEIs), the cost of providing them, the standards attained, and the reasons for decisions made by them.

The format and content of this Publication Scheme (PS) is based upon the approved Model Publication Scheme (MPS) developed by the Association of Scottish Colleges on behalf of its members.

The Freedom of Information (Scotland) Act 2002 (‘the Act’) requires Scottish Public Authorities (SPAs) to adopt and maintain a Publication Scheme, and to publish information in accordance with that scheme (see Section 23 of the Act). The scheme must specify: (a) the classes of information which the authority publishes or intends to publish, (b) the manner in which information of each class is, or is intended to be, published, and (c) whether the published information is, or is intended to be, available to the public free of charge or on payment.

Under sections 23 and 24 of the Freedom of Information (Scotland) Act 2002, it has been developed for adoption by the following institutions, designated under section 3 as Scottish Public authorities:

“The Board of Management of a College of Further Education (expressions used in this paragraph having the same meaning as in section 36(1) of the Further and Higher Education (Scotland) Act 1992 (c.37)).”
 
2 Kilmarnock College This Publication Scheme relates solely to Kilmarnock College which is a Further Education Institution based in Kilmarnock, Ayrshire. The College provides further education to its local community and beyond, both from its campuses and from community locations throughout Ayrshire.

The College is governed by a Board of Management which meets regularly throughout the academic year and which is responsible for guiding the College and authorising major strategic decisions. The day-to-day management of the College is the responsibility of the Principal who reports to the Chairman of the Board of Management. The Principal is supported by the Senior Management Team.
3 Formulating the scheme This PS is based on the Model Publication Scheme prepared by the Association of Scottish Colleges in partnership with Universities Scotland’s Freedom of Information Working Group. During the formulation of the MPS, the ASC made a consultation draft available to all member institutions. It also made the draft available to a number of stakeholders, including the trade unions recognised by ASC member institutions, the National Union of Students and the Scottish Consumers Council.
4 Responsibility for the publication scheme The Kilmarnock College Publication Scheme is managed by:

Director of Corporate Services
Kilmarnock College
Holehouse Road
Kilmarnock
KA3 7AT

E-mail: foi@kilmarnock.ac.uk
5 Exemptions Information may be withheld from any of the classes of information listed below where we consider that disclosure may seriously prejudice law enforcement, legal proceedings or other regulatory or enforcement activity, or where disclosure is otherwise prohibited by law.

The College may also withhold information if its disclosure would breach the law of confidentiality or seriously prejudice the commercial interests of any person or organisation, including statistical information in cases where small numbers may allow the identification of individuals. The College may also withhold information that is personal information under the Data Protection Act 1998.
6 Archiving policy Kilmarnock College is registered under the Data Protection Act 1998.
Kilmarnock College is currently reviewing its records management, document retention and archiving policies.
7 Copyright Information obtained from this publication scheme can be copied or reproduced without formal permission, provided it is copied or reproduced accurately, is not used in a misleading context and provided that the source of the material is identified and the copyright status acknowledged.

Where information included within this Publication Scheme is not the copyright of Kilmarnock College, consent from the third party should be sought prior to any copying or reproduction of the material.
8 Accessing information under the publication scheme The Kilmarnock College Publication Scheme is available online via the College website (www.kilmarnock.ac.uk) and is also available as a paper copy in the College libraries. Where possible, the information listed within the Publication Scheme will also be available via the College website or will be available within the College libraries. Where this is not the case, or where the information sought is not listed in the Publication Scheme, members of the public have a right to make an Information Request to the College.

Members of the public wishing to make an Information Request must do so in writing, or some other permanent form which can be used for reference purposes, e.g. by e-mail or on cassette tape. The Information Request must contain your name, address and any other contact details you wish to give. The Information Request can be given to any member of College staff. The College will then write to acknowledge receipt of the information request and will advise of any charge(s) that will apply to the provision of the information requested. If a charge is not applicable, the College will provide the information within twenty working days of receipt of the request. If a charge is applicable, the requestor must pay the charge before the College will fulfil the request. The College will issue the requestor with an invoice and the request will not be fulfilled until the invoice is paid.

The College is committed to fulfil any information request within twenty working days, but please note that this period will not include the time between issue of an invoice and receipt of payment for any charge(s) that might apply.

Members of the public will be able to access most of the information available within the College either as electronic or paper-based documents. However, the College will provide documents in alternative formats and languages where this is requested. There will be no additional cost for providing information in alternative formats or languages, although charges may still apply for publishing the document.
9 Charging policy

The College will not charge for access to information available online, or if it is sent to you by email.

Fees are charged according to the regulations of the Act, and from guidance from the Scottish Information Commissioner. Where the costs of providing the information are in excess of £100, the college may charge a fee based on 10%of those costs, subject to a maximum of £50 (i.e. costs of £600). Where the cost of providing the information are in excess of this limit the college may either refuse to provide the information or charge a fee to cover the cost of providing the information that are excess of the cost limit.

Printed copies of information will be charged at 20p per page copied. You will be advised of the total charge for your request which must be paid prior to the delivery of the information. This charge may include postage. 

Payment of fees can be made by cheque, cash, credit or debit card at the Finance Office, Kilmarnock College, Holehouse Road, Kilmarnock, KA3 7AT.

10 Complaints

Complaints regarding a Freedom of Information Request should be made in the first instance by contacting the Principal of the College.
Other complaints should be directed to the Quality Manager.

11 Feedback

The Publication Scheme will be reviewed annually with its first review in January 2006.

The College welcomes comments and feedback from the users of the scheme.  In particular, the College would welcome comments on the scheme’s ease of use, its presentation and content and if there are additions that could be made to the scheme.  Comments can be made by post or e-mail to Director of Corporate Services, Kilmarnock College, Holehouse Road, Kilmarnock, KA3 7AT.  E-mail foi@kilmarnock.ac.uk


2 GENERAL INFORMATION

This section covers general information about how to make contact with the College.  It includes information about how to complain about the College, and how to serve formal documents on it.  It is aimed at providing very general information for the public.  More detailed information will be provided in other groups.

Class Name Class Definition Examples/Comments Manner Fee Exemptions
Name and address The name of the College, and the address of its principal office. Kilmarnock College
Holehouse Road
Kilmarnock KA3 7AT

Website: www.kilmarnock.ac.uk
Publication Scheme
E-mail
Website
Nil

 
 
Principal officers Names of Chair of Board of Management and Principal. Members of Senior Management Team. Mr S Brannagan, Chairman
Dr G Jenkins, Acting Principal
Organisation Chart
Hard copy
E-mail
Website
20p per page
 
 
Contact information Information on how to contact the College. All general enquiries regarding the College should be directed to the Information Officer, Marketing

Telephone: 01563 523501

E-mail: enquiries@kilmarnock.ac.uk

Hard copy
E-mail
Website
Nil  
Location Information on the College’s principal and other main locations, including campus maps. Principal location: Holehouse Road, Kilmarnock, KA3 7AT.

Website: www.kilmarnock.ac.uk
Available on all College publications.
Publication Scheme
Hard copy
E-mail
Website
Nil  
Opening hours Opening hours of the College Campus. The College is closed on most Scottish public holidays, which are detailed in the prospectus.
Or alternatively:
Website: www.kilmarnock.ac.uk
Normal Business Hours:
Monday – Friday 8.30 – 17.00
Hard Copy

Electronic
Publication Scheme

Nil


 
 
Academic year dates Information on the dates of the College’s academic years. Kilmarnock College: Student Calendar 2007/2008
Website: www.kilmarnock.ac.uk
Hard copy
E-mail
Website
20p per page  
Holidays Dates of closure of the College. Kilmarnock College: Student Calendar 2007/2008
Website: www.kilmarnock.ac.uk
Hard copy
E-mail
Website
20p per page  
Complaints Procedures on how to complain about the College. Complaints Procedure
 
Hard copy
E-mail
20p per page  
Document serving Arrangements for serving official documents on the College. Documents are properly served on the College if they are delivered to:

The Principal
Kilmarnock College
Holehouse Road
Kilmarnock KA3 7AT
Publication Scheme Nil  
Freedom of Information contact Central contact point for Freedom of Information enquiries. Director of Corporate Services
Kilmarnock College
Holehouse Road
Kilmarnock KA3 7AT

Website: www.kilmarnock.ac.uk
E-mail: foi@kilmarnock.ac.uk
Publication Scheme
Hard copy
E-mail
Website
Nil
 
 

3 ACCESS TO INFORMATION
This section tells people how to request information from the College, both under the Freedom of Information (Scotland) Act and the Data Protection Act. It also covers College procedures for these pieces of legislation.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Freedom of Information requests How to request information from the College. Director of Corporate Services
Kilmarnock College
Holehouse Road
Kilmarnock KA3 7AT
Website: www.kilmarnock.ac.uk
Hard copy
E-mail
Website
20p per page None
Personal information requests How to make subject access requests under the Data Protection Act. Publication Scheme
FOI Procedures
Website: www.kilmarnock.ac.uk
Hard copy
E-mail
Website
20p per page  
Freedom of Information policies College Freedom of Information policies and procedures. FOI Policy
FOI Procedures
Hard copy
E-mail
20p per page  
Data Protection policies College Data Protection policies and procedures. Data Protection Policy Hard copy
E-mail
20p per page  

4 GOVERNANCE
This section covers information relating to the way the College is governed and how decisions are made. It includes information on the legal status of the College, which individual member of staff or group within the organisation is responsible for specific functions and where they fit in the overall structure of the organisation. In some instances information from committee minutes will be exempt from disclosure where it contains personal information, information that may substantially prejudice the commercial interests of any person or organisation, information which may endanger the physical or mental health or the safety of an individual, or information which may substantially prejudice the effective conduct of public affairs.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Legal framework Information on how the College was established and its standing from a legal perspective. Kilmarnock College is an Incorporated Further Education College, as defined by the Further and Higher Education (Scotland) Act 1992. It is also a registered charity. Hard copy
E-mail

http://www.hmso.gov.uk/
acts/acts1992/Ukpga_
19920037_en_1.htm

 

20p per page  
Governance structure The College’s governance structures and operational procedures. Kilmarnock College is governed by a Board of Management which is constituted in accordance with the Further and Higher Education (Scotland) Act 1992.

A Board Membership table showing the membership and tenure of office is available.

Public appointments to the Board of Management are conducted in accordance with the Public Procedure for Appointing New Board Members.

Staff members are elected in accordance with the Procedures for Election of Staff Members.

All members are governed by the following documents:-

Kilmarnock College Standing Orders for Board of Management

Code of Ethics

Code of Conduct for Board members
Hard copy
E-mail
20p per page  
Conflict of interests The College’s conflict of interests policies. Code of Conduct for Board members. Hard copy
E-mail
20p per page  
Register of interests College register of interests. The College Register of Interests. Hard copy 20p per page  
College structure A description of the College’s major organisational units and how these relate to each other. Kilmarnock College Organisation Chart. Hard copy
E-mail
20p per page  
Major committees The activities of major committees with devolved decision-making powers. Board of Management Committee membership

Board of Management (BoM) minutes

BoM Finance Committee minutes

BoM Audit Committee minutes

BoM Estates Committee minutes

BoM Nomination Committee minutes

BoM Student Learning & Teaching Committee minutes

Senior Management Team minutes

Management Review Group membership

Management Review Group minutes

Performance Review and Improvement Group membership and minutes

Kilmarnock College Negotiating Committee membership

Health and Safety Committee membership

Health and Safety Committee minutes
E-mail
Hard copy
20p per page Remuneration
While the actions and minutes from these meetings will be published some of the meetings papers may be considered to be exempt from FOI.
Subsidiary companies Information on the names, addresses, broad functions and purposes of companies where the College is a majority shareholder. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.      

5 FINANCIAL RESOURCES
This section covers information on the College’s strategy and management of financial resources. The Finance Department provides accounting, procurement and contracting services, helping to make best use of resources and fulfilling statutory responsibilities. Information that may substantially prejudice the commercial interests of any person or organisation, personal information, or information, which would disrupt the effective conduct of public affairs, will be excluded from publication.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Financial statements The institution’s annual accounts. Kilmarnock College Annual Accounts

Hard copy

E-mail

20p per page  
Budgetary processes Policies and procedures for making budgetary allocations to major budgetary units. The Board of Management formally approves the College budget. Prior to that, it is considered and approved at the May meeting of the Finance Committee.

Hard copy

20p per page  
Budgets overview Summary of budgetary allocations to major budgetary units. Summary of budget for the year ended 31 July 2007.

Hard copy

E- mail

20p per page  
Financial regulations College’s financial administration policies and regulations. Financial Regulations
Financial Policies and Procedures

Hard copy

E- mail

20p per page  
Insurance Summary information on the College’s major insurance policies. The College insurance is provided through a broker, Marsh UK.
Summary schedule for insurance.

Hard copy

 

20p per page  
Senior staff remuneration Principal’s remuneration and statistical information on remuneration of other senior staff required to be published under the Scottish Further Education Funding Council Financial Memorandum. College Annual Accounts.

Hard copy

E- mail

 

20p per page  
Investments Summary information on College endowments and investments. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.      

6 CORPORATE PLANNING
This section provides information on the College’s mission and major strategic plans. Information that may substantially prejudice the commercial interests of any person or organisation, personal information, or information that would disrupt the effective conduct of public affairs will be excluded from publication.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Mission College’s Mission Statement. Kilmarnock College Mission Statement is ‘To be the leading provider of education and training in Ayrshire’. Publication Scheme

 
Nil


 
 
Corporate plan College’s Strategic Plan. Kilmarnock College Strategic Plan Hard copy
E-mail
20p per page  
Strategies Major College strategy documents. Kilmarnock College Strategic Plan.
Estates Strategy
Learning, Teaching and Assessment Strategy
Hard copy
E-mail
20p per page  
Performance indicators Indicators used by the governing body and senior management to measure overall College performance. College Operational Plan
SFEFC publishes seminars information relating to College Performance Indicators.
Hard copy
Web link
20p per page  
Planning procedures Internal procedures for planning and resource allocation. Strategic Plan
Operational Plan
Hard copy
E-mail
20p per page  

7 PROCUREMENT
This section provides information about the College’s procurement policies, procedures and arrangements. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Procurement policies College’s policies on major procurement exercises. Financial Regulations Hard copy
E-mail
20p per page  
Procurement procedures College’s procurement and purchasing manuals. Financial Regulations
Financial Procedures
Hard copy
E-mail
20p per page  
Procurement contacts Contact information for procurement and purchasing information. Finance Manager   Nil  
Planned procurements Summary information about the College’s significant planned procurements as required by EU legislation Prior Information Notices (PINs). Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.      
Tender documentation EU prescribed documentation for significant procurements. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.      
Supplier contracts EU-prescribed award notices of major contracts over EU thresholds. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.      

8 HUMAN RESOURCES
This section covers information on the College’s strategy and management of human resources, rather than information relating to individual members of staff (which is exempt from disclosure as personal information). The information available covers Personnel policies and procedures. In some instances information will be exempt from disclosure where it contains personal information, or information that, if released, may endanger the physical or mental health or safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Staff profile Statistical information on staff. Staffing return SFC Hard copy 20p per page Personal data on College staff.
Recruitment policies Policies, statements, procedures and guidelines relating to recruitment. College Recruitment and Selection Policy and Procedure. Hard copy
E-mail
20p per page  
Employment terms Generic terms and conditions of employment. Salary grades and scales
Blank contract of employment
Terms and conditions for lecturing/support staff
Full list of College Policies and Procedures
Hard copy
E-mail
20p per page  
Performance management Policies and procedures relating to performance management. Annual Career Review Documentation & Procedures

Absence Management Policy
Hard copy

 
20p per page  
Promotion Policies, statements, procedures, guidelines and statistics relating to promotion, regrading and salary reviews. Recruitment Policy Hard copy
E-mail
20p per page Personal data on College staff.
Pensions Policies and guidelines on pension arrangements for staff. Scottish Teachers' Superannuation Scheme Strathclyde Pension Fund
Details for schemes can be found at their websites or by contacting them direct.
Hard copy
 
20p per page  
Discipline Disciplinary procedures and policies. Discipline Policy/Procedure
Staff Complaints Procedure
Bullying and Harassment Procedure
Absence Management Policy/Procedure
Hard copy
E-mail
20p per page  
Grievance Grievance procedures and policies. College Grievance Policy Hard copy 20p per page  
Race relations Race equality policies. Race Equality Scheme Hard copy
 
20p per page Personal data on College staff.
Equal opportunities Equality and diversity policies, statements, procedures and guidelines. Equal Opportunity Policy
Employment of Individuals with a Disability Policy
Hard copy 20p per page Personal data on College staff.
Employee relations Collective bargaining and consultation procedures with recognised Trades Unions and Professional Organisations and agreements reached. Recognition procedures agreement for EIS-FELA, UNISON Hard copy 20p per page  
Public interest disclosure Information required for compliance with the Public Interest Disclosure Act. Details of College’s policy on raising matters of concern are available Hard copy
E-mail
20p per page  
Staff development Policies and procedures relating to the ongoing development of staff. Staff Development Policy & Procedures
Internal Training
• In-house programme
• “One-off” events
• Evening classes, open learning, on-line learning
Hard copy
 
20p per page Personal data on College staff.
Staff records The College’s policy on the collection, maintenance and use of personal information about staff. College Data Protection Policy Hard copy
E-mail
20p per page Personal data on College staff.
Staff facilities Description of the facilities and services available to members of staff. College staff handbook Hard copy 20p per page  

9 PHYSICAL RESOURCES
Colleges are often substantial land and property owners in their own right. Classes in this section cover information at a strategic level relating to the College’s management of its physical resources. Information that provides specific details of the College’s future plans to alter its estate (e.g. proposals to purchase additional property) may be exempt from disclosure where such disclosure would damage the College’s commercial interests. In some instances information will be exempt from disclosure where it is information that, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Description of estate Overview of the College’s estate. Annual return to SFC Hard copy 20p per page  
Estate development plans Plans for major changes to the estate. Estates Strategy Hard copy 20p per page  
External funding Plans for use of major external capital and other sources of external funding. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.      
Buildings under construction Summary information about buildings under construction. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.      
Tender documentation Documentation for invitations to tender as required by EU regulations. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.      
Maintenance Maintenance arrangements and policies for buildings and grounds. Under development - will be published when available.      
Estates indicators Performance indicators on major estates functions. Report to SFC-E Mandate Hard copy 20p per page  
Environmental policies The College’s environmental policies, practices and overview of their impact. Asbestos Register. The College’s environmental policy is currently under development and will be published when available. Hard copy 20p per page  

10 HEALTH AND SAFETY
This section covers information on the College’s health and safety policies, procedures and record. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Policies Policies, procedures and guidelines relating to health and safety. Health and Safety Policy Hard copy
E-mail
20p per page  
Annual reports Reports to governing body on health and safety issues. Health and Safety Audit
Health and Safety Committee Minutes
Hard copy 20p per page  
Monitoring Mechanisms for monitoring and reporting on health and safety issues. The College’s accident and reporting procedures are available Hard copy 20p per page  
Statistics Summary statistics on accidents and incidents within the College. Monthly accident statistics Hard copy 20p per page  
Support structures Information on the College’s support structures for health and safety. Terms of Reference Health and Safety Committee Hard copy 20p per page  
Contact information Details of how to get information about health and safety issues. Health and Safety Officer      

11 SUPPORT AND EQUALITY FOR DISABLED PEOPLE
This section covers information about the College’s policies, procedures, and support for disabled people, including information about accessibility of major buildings and services. In some instances, information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or the safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Disability policies Policies, procedures and guidelines relating to support and equality for disabled people.   Hard copy 20p per page  
Support structures A description of the College’s support structures for disability issues. The Learning Development System Hard copy 20p per page  
Contacts Details of how to get information about support for disabled people. The main point of contact is Learning Development Centre   Nil  
Accessibility of buildings and services The levels of accessibility of each of the College’s main buildings and services. Main contact - Estates Manager   Nil  
Strategies
 
The College’s strategies for improving support for disabled people.
 
Learning Development System
Disability Equality Scheme
Hard copy 20p per page  
Statistics Summary statistics on support for disability within the College. The College produces annual statistics on the number of staff and students with particular types of disability. Hard copy 20p per page Personal data on individual staff and students

12 STUDENT ADMINISTRATION AND SUPPORT
This section contains information on how the College manages the administration and progression of their students from admission to course completion, including student support services. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Course information Programmes offered by the College. College prospectus
College Website: www.kilmarnock.ac.uk
Hard copy
E-mail
Website
Nil  
Admissions The College’s admissions procedures and policies. College prospectus
College Website: www.kilmarnock.ac.uk
Admissions Policy and Procedures
Hard copy
E-mail
Website
 
Nil

20p per page
 
Fees and charges Tuition fees and other charges to students. The College operates programmes for which the individual or their employer is required to pay a fee. These fees are published together with details concerning the discretionary waiver of fees by the College.

Tuition Fee Schedule

Information concerning fees and fee waiver for a programme can be obtained from the College’s Finance Section.
Hard copy 20p per page  
Registration The College’s arrangements for registering students. Enrolment Procedure
Student Records : Registration Procedures
Hard copy 20p per page Personal data on College staff.
Assessments Arrangements for assessments and examinations. Student Assessment for Certification Procedure.
Examination Timetable
Hard Copy 20p per page  
Progression Regulations governing student progression. Student Recruitment : Disclosure of Criminal Convictions Procedure
Student Assessment for Certification Procedure
Hard Copy
E- mail
20p per page Personal data on College staff.
Learning support services Description and availability of the academic and non-academic learning support services offered by the institution. The Learning Development System Hard copy 20p per page  
Student liaison The structure and functioning meetings of staff/student consultative committees or other liaison groups. Terms of Reference Student Learning and Teaching Committee
Student Learning and Teaching Committee Minutes
Course Management Team Reports
Hard copy
 
20p per page  
Student welfare A description of the availability and range of the institution’s welfare and advice services. College Prospectus
Student Diary
Hard copy
 
Nil
Nil
 
Chaplaincy services A description of the institution’s chaplaincy services. Student Diary Hard copy Nil  
Health services A description of the medical support services provided by the institution for students. Student Diary
First Aid Procedures
Hard copy
 
Nil
20p per page
 
Careers services Availability, conditions of use and range of services offered by the institution’s careers service. The College does not have its own careers service but Careers Scotland are available on site through an Annual Partnership Agreement

http://www.careers-scotland.org.uk
     
Sports and recreational facilities Availability, conditions of use and range of sporting and recreational facilities offered by the institution. Student Diary Hard copy Nil
 
 
Student records The College’s policies on the collection, maintenance and use of personal information about students. Student Records : Class Register
Administration Procedure
Data Protection Policy and Guidelines
Hard copy 20p per page Personal data on individual students
Student Discipline The College’s policies and procedures for disciplinary proceedings against students. Student Disciplinary Policy/Procedures Hard copy 20p per page  
Student accommodation Availability, conditions of use and range of accommodation services offered by the institution. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.      
Graduation arrangements Information about awards ceremonies. The College has a graduation ceremony in autumn of each year for its students. Details concerning this year’s graduation, contact Marketing Team.      
Student complaints
 
Procedures for dealing with student complaints about the College. Student Complaints Procedure
Student Diary
Hard copy 20p per page  
Relationship with Students’ Union/ Association The legal and structural basis of the College’s relationship with the Students’ Union/Association. Students’ Union Constitution
Standing Orders for College Board of Management and Committees
Hard copy
 
20p per page  
Students’ Union/ Association and Clubs Information on the operation and activities of the Students’ Union and other student clubs. Students’ Union Constitution
Membership of Students’ Union Executive
Students’ Union Annual Accounts
Hard copy 20p per page  

13 TEACHING QUALITY
This section contains information regarding the management of teaching quality in the College including mechanisms for reviewing and ensuring the quality of teaching provided. In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Programme approval Programme approval and monitoring arrangements. SQA website: www.sqa.org.uk
Programme Design Procedure
Programme Approval Procedure
Programme Evaluation and Review Procedure
Internal Approval Committee Reports
Annual Course Management Team Reports
Hard copy
E-mail
Website
20p per page  
Student satisfaction Summary results of surveys of student satisfaction with the institution. Client Satisfaction Survey Hard copy 20p per page  
College internal reviews Summary of the findings and evidence presented to teams undertaking the College’s own internal reviews of quality and standards. Annual Course Management Team Reports
Faculty Self Evaluation Reports
Internal Audit Reports
Subject Internal Moderation/Verification Documents
Hard copy Nil  
Professional accreditation of courses by external bodies The nature of and duration of accreditation by professional, statutory or regulatory bodies, including accreditation and monitoring reports. The College has accreditation from various bodies to offer a wide range of programmes and levels.
A full list of bodies can be obtained.
Hard copy 20p per page  
Validation A description of courses where the College acts as an external examination body or validates the examinations and qualifications of others, including ‘joint awards’. Programme approval procedure. Hard copy 20p per page  
Quality assurance assessments of the College’s provision Reports submitted to (and received from) external accreditation bodies relating to assessment of the College’s provision. SQA Audit Reports
SQMS Audit Reports
HMIE Review Reports
External College Auditor Reports
External Moderation/Verification Reports
Hard copy 20p per page  

14 INFORMATION SERVICES
This section covers those functions within the College that provide access to information to the student body and both academic and administrative staff. These include libraries, computing services and information support services.

Such functions may be managed separately from each other, or in various combinations. These services routinely explain their facilities (and the conditions of their use) to students, staff and the public and it is this type of information that is included here.

In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the commercial interests of any person or organisation, endanger the physical or mental health or safety of an individual, substantially prejudice the effective conduct of public affairs, or constitute an actionable breach of confidence.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Library facilities Availability and conditions of use of library facilities. College College Website: www.kilmarnock.ac.uk
College Prospectus
Student Diary
Hard copy
Website
20p per page  
Computing facilities Availability and conditions of use of computing facilities. College Prospectus
E-mail Policy
Computer Use Policy
Student Computer Use Policy
Data Protection Policy
Hard copy 20p per page  
Other information facilities Availability and conditions of use of facilities. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.   Nil  
Major strategy documents High-level aims and strategies of information services units. Operational Plans Hard copy 20p per page  

15 EXTERNAL AND COMMUNITY RELATIONS
This section covers information relating to the College’s relationship with its external environment. These include how it manages its relationship with the local community and how it retains contact with its former staff and students.

By virtue of its nature most College’s will probably find that the majority of these classes are already made available to the public by some means.

In some instances information will be exempt from disclosure where it contains personal information, or information which, if released, may substantially prejudice the interests of any person or organisation.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Alumni Arrangements for keeping in touch with former staff and students. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.      
Community relations Description of the facilities and services available to the local community. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.      
Development activities Promotional material relating to institutional fundraising objectives. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request.      
Public relations Information created specifically to publicise facilities and activities. Kilmarnock College website www.kilmarnock.ac.uk

Kilmarnock Edition www.kilmarnock.ac.uk/newsdesk
Kilmarnock College Prospectus www.kilmarnock.ac.uk/prospectus.pdf
Press Releases
Hard copy

Website
 

20p per page  

16 GOVERNMENT AND REGULATOR RELATIONS
This section covers information the College provides to government and external regulators. By virtue of its nature most Colleges will probably find that the majority of these classes are already made available to the public by some means.

Members of the public are also likely to find the same or related information is available from the external partners the College has links with.
Class Name Class Definition Examples/Comments Manner Fee Exemptions
Funding body statistical reports and returns Information that the College is legally obliged to make available to its funding body. SFEFC statistical returns (www.sfefc.ac.uk)
Annual Accounts
Hard copy 20p per page  
HMIE reports Reports on Institution by Her Majesty’s Inspectorate of Education (HMIE). College reviews are available on the HMIE website at www.hmie.gov.uk

Subject reviews are available on the HMIE website at www.hmie.gov.uk
Website


 
Nil  
Other statutory reports Information which the College is legally required to publish. Kilmarnock College does not, for the time being, hold information under this particular class of information. If, in the future, Kilmarnock College does hold information which falls under this class, then it will publish information under the class in line with the request. Hard copy    
Information on student admission, progression and completion Statistical information on these matters which the College is required by the Funding Council to publish. The College produces a range of statistical information on its student population, on diverse subjects such as achievement, age and gender analysis and student outcomes.
SFEFC Statistical Returns (www.sfefc.ac.uk)
Hard copy 20p per page